PHARMACY OPERATIONS PLATFORM

Every dose, every sale, perfectly in step.

Keep stock, batches, suppliers and counter sales together in one calm, reliable workspace.

✓ Batch-level inventory control
✓ Low-stock and expiry signals
✓ Fast, accountable checkout

Built for modern community pharmacies

RxLedger

WELCOME BACK

Sign in to your pharmacy

Use your team account to open today’s operations.

Good morning, M/S Alve Pharmacy.

Here is what is happening in your pharmacy today.

Monthly orders

—Orders received this month

Monthly sales

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CashUPICredit

Fast-moving medicines

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Inventory value

—Purchase value on hand

Total outstanding dues

—Customer and credit ledger

Daily sales

—

CashUPICredit

PATIENT CARE

Refill follow-up

Preparing refill follow-ups…

SALES OVERVIEW

Monthly movement

Sales Purchases

—Net sales so far this month

01

05

09

13

17

21

25

29

BATCH WATCH

Expiry watch

Checking batches…

MARGIN

Gross profit

This week

—0.0% margin this week

COUNTER FLOW

Today’s patient movement

Not connected

—0 new patients · 0 returning

ACTIVITY

Recent activity

Not connected

Preparing activity…

STOCK ROOM / INVENTORY

Inventory

Every received medicine, organised by batch. One shared inventory for all Receive Stock methods.

0 batches0 medicines0 stock unitsChecking inventory permissions…

0 batchesQTY is remaining packs; PACK is the contents of each pack.

S.N	MEDICINE	HSN	BATCH	EXPIRY	QTY	PACK	LOOSE SALE	PURCHASE/PACK	MRP/PACK	GST%	REMOVE	RETURN

Near Expiry includes batches expiring today through the next 89 days. Reorder means 2 packs or less per batch. Only the Owner or an Admin can modify or remove saved stock.

TENANT CONTROL PLANE

SaaS Administration

Manage your pharmacy’s profile and team access. Cloud delivery and integration services will be configured after AWS hosting.

Owner / Admin access

Sign in as the pharmacy Owner or an Admin.

CURRENT PHARMACY

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GSTIN and invoice prefix are read from the configured GST profile. Pharmacy records are scoped to this tenant and branch.

INVOICE DELIVERY

Wallet

Inactive until AWS setup

Cloud wallet is not configured

No wallet balance, delivery price or payment account is connected. Payments will be enabled after the cloud deployment is configured.

No charges, balance reservations or payment requests are created here.

PATIENT INVOICE DELIVERY

WhatsApp Business connection

Provider credentials and an approved invoice template will be configured after AWS hosting.

Not configured

01Business numberConnect your pharmacy’s approved WhatsApp Business number later.

02Approved invoice templateSet up the provider and patient consent workflow after cloud hosting.

03Per-invoice delivery statusBilling History shows the actual delivery state for each saved invoice.

STAFF

Add pharmacy user

Create a real local login with the minimum access the staff member needs.

SAAS API

Tenant API credentials

Inactive until AWS setup

No tenant API keys are active

External integrations and key creation will be prepared after cloud hosting. Credentials are not entered, generated or stored on this page.

ACCESS

Pharmacy team

No users loaded.

Team member	Role	Account	Password	Actions
Sign in as Owner or Admin to manage team access.

Owner accounts and your own account are protected here. Account disable, role changes and password resets invalidate the affected user’s existing sessions.

SECURITY & SETTINGS

Recent administration activity

Profile and account-management events only. Patient bills and clinical details are not listed here.

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No administration activity loaded.

THE PHARMACY DRAWER

Counter Cash Ledger

Follow the cash physically in the counter drawer. Count it, explain paid-outs and review any difference.

Expected drawer · now—A counted opening is required.

Cash in · selected day—All staff · cash retained in the drawer

Cash out · selected day—All staff · physical cash paid out

Latest physical count—No count recorded.

UPI, Card, Cheque and credit balances do not change this drawer. Cash sales use the amount retained after change. Count differences remain recorded, rather than becoming income or expense.

Sign in to review your pharmacy’s physical cash.

Cash movements

Entries appear immediately after recording. Staff/search filters affect this list, not the full drawer balance.

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Recorded / cash date	Source / reference	Category / counterparty	Staff	Cash in	Cash out	Drawer effect	Action
No cash movements loaded.

Cash sources needing Owner review

Late or backdated source records are kept separate until their physical cash is explained. They are not silently counted twice.

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Source / cash date	Recorded	Staff	Cash amount	Review reason	Action

Counts & closing history

Staff counts are observations. Only an Owner or Admin can approve a fresh count and use its actual cash as the next drawer anchor.

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Counted / purpose	Counted by	Expected at count	Actual cash	Short / excess	Status	Action
No physical counts loaded.

PURCHASE RETURN

Near-expiry return list

Reserve medicine batches for their distributor, then confirm when the distributor accepts them.

Sign in to view your pharmacy’s supplier returns.

Pending batches—

Units reserved—

Purchase value pending—

Pending returns

Reserved stock cannot be sold. Mark Return done only after the distributor accepts it.

— pending

Scroll horizontally for all invoice details. Return actions stay visible.

S.N	Medicine	Batch & expiry	Supplier / distributor	Original invoice / date	Quantity	Purchase value	Added	Note	Return done
No return records loaded.

Completed return history

Completed returns have been handed back and deducted from physical Inventory.

History

S.N	Medicine	Batch & expiry	Supplier / distributor	Original invoice / date	Quantity	Purchase value	Added	Returned / cancelled	Status / tax review
No completed returns loaded.

Supplier credit notes

Printed commercial credit notes and their separate GST posting status.

Credit note / date	Supplier / distributor	Completed returns	Printed value	GST status
No supplier credit notes loaded.

Returning stock and recording the supplier’s credit note are separate actions. Completion does not assume a refund, settle a supplier balance or automatically reverse GST.

INVENTORY INTAKE

Receive stock

Choose the source of your stock, then review every batch before it reaches the shelf.

🔒 Private workspace

ONLINE DISTRIBUTOR

Import a distributor CSV

Check each medicine, pack size, purchase rate and tax before adding your delivery.

CSV import

1Upload
2Review
3Post

Distributor / supplierInvoice numberInvoice date

↑Drop your distributor CSV hereorDistributor exports and column-based CSV files · up to 1 MB

Choose a CSV to map medicines and review pack quantities.

↓ Download the CSV template

REVIEW YOUR DELIVERY

0 medicine rows

Review needed

0 packs0 mapped unitsPurchase value before discounts ₹0.00

S.N	MEDICINE	HSN	BATCH	EXPIRY	QTY	PACK	LOOSE SALE	PURCHASE/PACK	MRP/PACK	GST%	REMOVE

STOCK MIGRATION / EXISTING STOCK

Set up opening stock

Start with the supplied workbook, then review every batch before it becomes inventory.

Owner / Admin only

OPENING STOCK

Existing-stock Excel template

Start in the blank Stock_Entry sheet. The separate Instructions sheet is examples only and is never imported.

Download ExcelXLSX · 500 rows

11 input columnsMedicine, HSN, batch, expiry, full-pack QTY, optional loose units, PACK, loose sale, purchase, MRP and GST.Enter PURCHASE/PACK before GST. MRP is the printed retail maximum (including tax); enter GST separately and do not add it to MRP.

2

UPLOAD FOR REVIEW

Upload opening stock

Prefer the XLSX template; CSV is also supported. Rust prepares the review—this browser does not parse the file.

Draft only

⇄Drop XLSX or CSV hereXLSX preferred · CSV supportedUp to 5 MB · 500 data rows · no stock is added yet

Choose a file to prepare an opening-stock review.

Only an Owner or Admin can prepare a migration.

OPENING STOCK REVIEW

0 batches prepared

Correct every highlighted field before confirming.

Review needed

0 full packs0 loose units0 base unitsReview needed

S.N	MEDICINE	HSN	BATCH	EXPIRY	QTY	LOOSE UNITS	PACK	LOOSE SALE	PURCHASE/PACK	MRP/PACK	GST%	REMOVE

I have checked every opening-stock row. I confirm the medicine, batch, expiry, full packs, any loose units, PACK, prices and GST are correct. This adds inventory only; it does not create a supplier invoice.

Resolve all highlighted fields and complete the review acknowledgement.

Opening-stock safetyPreview is a draft only. A full-pack QTY may be zero only when a verified tablet/capsule row has loose units. Nothing reaches inventory until the Owner or Admin confirms the reviewed draft.

MANUAL ENTRY

Enter a verified delivery

Add all batches from one invoice, let Rust review them, then confirm the checked stock.

Owner / Admin only

1 · INVOICE DETAILS

Distributor invoice

Draft

Supplier / distributor name *Invoice number *Invoice date *

Enter the printed invoice date. It is never filled with today’s date and guides the HSN/GST lookup.

2 · MEDICINE BATCHES

Type each received batch

Purchase/PACK is before GST. MRP is the printed retail maximum (including tax); enter GST separately.

S.N	MEDICINE	HSN	BATCH	EXPIRY	QTY	LOOSE UNITS	PACK	LOOSE SALE	PURCHASE/PACK	MRP/PACK	GST%	REMOVE

Add the invoice details and at least one complete batch to request a server review.

Manual-entry safetyNothing is saved while you type or review. A full-pack QTY may be zero only for a verified tablet/capsule row with loose units. Owner or Admin confirmation is required.

DISPENSING DESK / BILLING

Sale Bill

Review batch availability, prescription requirements and payment before creating an auditable Sale Bill.

Bill date loadingPreparing billing

Sign in to load live batch availability. Draft rows are never saved automatically.

BILL DETAILS

Patient, clinician & prescription

Phone lookup fills saved contact details. Saved invoices are available in Billing History; previous medicines, clinicians and prescriptions are never added automatically.

Draft

BATCH INVENTORY

Find a dispensable batch

Choose a specific unexpired lot. Full packs and individual units are always recorded separately.

0 batches

Search live inventory to add a batch. Expired, unavailable and sealed loose rows are refused.

DISPENSING LINES

Bill rows

Each row is one batch. Quantity guards use live full-pack and loose-unit availability.

0 rows

S.N	MEDICINE / BATCH	EXPIRY	AVAILABLE	FULL PACKS	LOOSE UNITS	DISCOUNT	MRP / PACK	GST	AMOUNT	REMOVE
Add a live batch to begin a Sale Bill.

SETTLEMENT & FOLLOW-UP

Payment and refill reminder

Payment details are checked during review. Card details are never collected here.

Payment method

RemarksSet refill reminderOptional. No reminder is created until the Sale Bill is completed.I reviewed the patient, selected batches, quantities, payment and prescription requirements.Required before completing this Sale Bill.

BILL SUMMARY

Ready for review

Not reviewed

Gross: ₹0.00
Discount: ₹0.00
GST included: ₹0.00
Round off (up): ₹0.00
Total: ₹0.00
Received: ₹0.00
Credit balance: ₹0.00
Cash change: ₹0.00

Add one or more live batches, then review the bill before completion.

After discounts, the final total is rounded up once to a whole rupee; an exact rupee stays unchanged. Round off is separate from tax.

SAVED INVOICES

Billing History

Find, review and print saved invoice versions. Original issue details and current collections, refunds and credit recoveries remain clearly separated.

Matching invoices—All dates until filtered

Current invoice value—Latest saved versions

Credit recovered—Applied to these invoices after issue

Current outstanding—Matching invoices · all filtered pages

Sign in to view saved invoices.

Saved bills · latest versions

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Invoice / date	Patient	Invoice total	Paid at issue	Credit recovered	Outstanding now	Status	Actions / delivery
No saved invoices loaded.

CUSTOMER CREDIT LEDGER

Credit Billing

Collect payments, settle the oldest bills first and keep every patient account in view.

Sign in required

Total outstanding—Remaining customer balances

Today's recovery—Cash + UPI collected

Today's credit sale—Credit added through Sale Bill

Patients with dues—Accounts with a balance

Unpaid bills—Due or partly settled

Sign in to load branch credit accounts.

PATIENT STATEMENT

Select a patient account

Choose an account on the left to view bills and payments.

Your patient's account, at a glance

Every credit bill and recovery payment stays linked in one statement.

Receive payment

Cash and UPI collections automatically settle eligible bills from oldest to newest.

FIFO settlement

Chronological credit purchases and payments. Running balance follows the recorded transaction dates; bill status shows the current settlement.

Date / Transaction	Credit added	Payment	Running balance
Select an account to load the complete statement.

BRANCH DISPENSING RECORD

Schedule H1 Register

Search the branch’s recorded H1 supplies, prescriber details and linked prescription records.

Sign in required

Supply bills—matching this search

Medicine lines—H1 lines supplied

Base units—recorded quantities

REGISTER ENTRIES

Recorded H1 supplies

No search yet

DATE OF SUPPLY	PATIENT	PRESCRIBER	H1 MEDICINES SUPPLIED	QUANTITY	INVOICE NO.	PRESCRIPTION VIEW / DOWNLOAD
No register records are loaded.

TAX DESK / CA WORKSPACE

GST Returns

Review the month, resolve missing records and give your CA one organised package.

Sign in required

Return period

Choose a periodReports use the document date and saved tax records.

1Open2Locked for review3GSTR-1 filed4Filed

Sign in to prepare your pharmacy's GST records.

Output tax—GST on saved sales

Eligible purchase ITC—Verified purchase tax records

ITC reversals—Returns and stock adjustments

Estimated cash tax—For your CA to review

PERIOD AT A GLANCE

Tax summary

A sum of saved line records, with missing information kept visible.

Review required

Taxable sales—

Exempt sales—

ITC carried forward—

GST rate	Taxable value	CGST	SGST	IGST	Total tax
Load a period to see saved tax totals.

Your CA files the return.This workspace prepares the records and filing evidence. It does not submit returns to the GST portal.

OUTWARD SUPPLIES

Sales register

Saved customer classification and line tax, including exempt supplies.

0 bills

Invoice / date	Customer / GSTIN	Type	Taxable	CGST	SGST	IGST	Total	Record
No period loaded.

INPUT TAX CREDIT

Purchase register

ITC comes from the tax on the distributor invoice. Opening stock creates no purchase ITC.

0 invoices

Supplier invoice / date	Supplier / GSTIN	Taxable	CGST	SGST	IGST	ITC status	Record
No period loaded.

Matching invoices with GSTR-2B is a later phase. A recorded purchase is not a claim that the supplier has filed it.

RETURNS & CORRECTIONS

Notes and ITC reversals

Every adjustment keeps its original document reference. Saved tax records are never overwritten.

Note / date	Original document	Reason / route	Taxable adjustment	Tax / ITC adjustment	Status
No corrections loaded.

Expiry returns are tied to the original purchase.The return route and tax adjustment depend on the original invoice date and the distributor's credit note. Review the source record before posting.

GSTR-1 · TABLES 12 & 13

HSN and document summary

Quantity, unit and HSN remain attached to the saved tax lines.

HSN summary

HSN digits depend on turnover

HSN / type	Rate	Quantity / unit	Taxable	CGST	SGST	IGST
No HSN rows loaded.

Document series

Series	From	To	Issued	Cancelled	Net issued
No series loaded.

BEFORE YOU CLOSE

Period readiness

Review needed

— blockers— warnings

Load the period to run checks.

I have reviewed the period's source records and warnings.

DATES & FOLLOW-UP

What needs attention

Due dates appear after GST setup.

Dates come from the supplied guide and any recorded configuration. Your CA should review applicable extensions.

Understand these GST terms

Output tax: GST collected from customers on sales.
Input tax credit (ITC): GST paid on purchases, set off against output tax.
B2C / B2B: Counter customers / GST-registered business customers.
PTR: The distributor's price to the retailer before GST.
GSTR-1: The monthly or quarterly statement of sales.
GSTR-3B: The summary return through which tax is paid.
ARN: The acknowledgement number issued when a return is filed.

VERSIONED INVOICE CORRECTION

Modify saved bill

Original invoice identity

Bill number, invoice date, original creation time, seller, tax profile and original payment components remain read-only. A confirmed change creates a new saved version.

Find another batch

Exact lot / pack selection

Corrected dispensing lines

Availability is supplied by the server for this invoice correction, including the original quantity where permitted. No stock changes until the reviewed version is confirmed.

Medicine / batch	Expiry	PACK	Available	Full packs	Loose units	Discount %	MRP/PACK	GST	Remove

Money actually collected / refunded now

Leave unused amounts blank. Enter only additional money already collected or refunded outside the app; Cash in is the amount retained after giving change. This records the transaction, rather than sending a payment.

Method	Collected now (₹)	Refunded now (₹)	Reference / note

Reason for modifying this invoice

Existing refill reminders are not edited here. The server explains any suppression of an old pending reminder before confirmation.

EXACT BATCH SELECTION

Choose a batch

Select the exact batch to review in Sale Bill. The app rechecks current stock and existing prescription rules before adding one initial pack or eligible loose unit.

Select	Batch / expiry	PACK	Available	MRP/PACK	Prescription / status
Checking current batches…

I verified the composition, strength, dosage form, release type, route and prescription for this alternative brand, and reviewed its exact batch.

PATIENT MEDICINE REQUEST

New patient order

Patient namePatient phone

Medicines requested

Medicine	PACK	QTY	Remove

Notes (optional)I checked the patient, medicine names, PACK and whole-pack quantities.

REVIEW FIFO ALLOCATION

Review payment

Receiving—

Balance after payment—

Invoice / Date	Due before	Applied	Due after	Result

I checked the customer, amount, payment date and bill allocations.

COLLECTIONS

Recovery history

Cash and UPI recoveries, with the bills cleared or reduced by each payment.

Cash collected—

UPI collected—

Total recovery—

Day	Cash	UPI	Total	Payments	Bills cleared / reduced
Select a period to view recoveries.

Individual payments

Expand a receipt to see exactly how it was allocated.

ORIGINAL GST SOURCE RECORD

Document

Saved source details and line tax.

Medicine / batch	HSN / rate	Quantity / unit	Taxable	CGST	SGST	IGST	Total

Complete the original purchase evidence

Enter the exact tax values printed on the distributor invoice. This is the first evidence record, not an edit to an existing saved tax bill.

Supplier GSTINInvoice payment dateLeave blank if unpaid or no payment date is recorded.ITC claim status

Invoice line	Taxable value (₹)	CGST (₹)	SGST (₹)	IGST (₹)

I checked every value against the original invoice, including free quantities and invoice discounts. No tax has been inferred from the stock purchase rate.

LINKED GST ADJUSTMENT

Review a return or reversal

The original document and quantities determine the tax adjustment. Saved invoice amounts are never overwritten.

Original documentAdjustment typeAdjustment dateCredit note / supporting referenceReason

Original invoice line	Original quantity	Quantity to adjust	Unit
Choose the original document.

This records GST evidence. Complete the physical stock return or write-off in the stock workflow. A fresh B2B sale route is shown for CA review when required.

I checked the original document, selected quantities, date, reference and the server-calculated adjustment.